The organizational regulations serve as a type of framework that explains the organizational structure of a company. They fulfill an informative and structuring role, being mandatory in local government units and frequently found in the private sector, especially in companies with a complex organizational structure. Although the legislator does not impose an obligation to implement them, establishing their content offers numerous benefits.
Characteristics of the Regulations
The organizational regulations define the principles of a company’s internal organization, the cooperation of individual organizational units, the duties and competencies of managerial staff, as well as the responsibilities and scope of action of various organizational units and their employees.
Developing and applying such regulations within a company can significantly enhance its functioning while assisting both employees and managerial staff in understanding the principles according to which the company operates. This is particularly important for new employees, as the regulations provide a clear and comprehensive overview of the company’s structure and organization.
Another advantage of implementing such a solution is the organization and structuring of internal processes. The regulations help ensure proper execution and oversight of these processes. A clearly presented structure of positions and responsibilities, along with the company’s mission, vision, and organizational culture, also creates an opportunity to identify areas for modernization, innovation, and overall efficiency improvements, ultimately leading to better financial results.
Through the organizational regulations, a company can implement an effective work organization system, streamline the functioning of its bodies and units, ensure proper document circulation, establish company objectives, maintain order and discipline at work, and clearly define the division of responsibilities among various positions.
Legal Character
The organizational regulations constitute an internal document that applies solely to the company’s bodies and employees. Unlike a company’s articles of association or its statute, these regulations comprehensively describe the entire organizational structure of the enterprise.
Content and Structure of the Regulations
Each entrepreneur independently determines the content and layout of their organizational regulations. Consequently, these documents may vary in format. However, some key elements can be distinguished:
– Company Information: Name, address, and registered office of the company, list of branches, and contact details;
– Explanation of the Organizational Structure: Specification of organizational units and positions (it is advisable to present this aspect graphically as well);
– Description of Work Organization: Rules and objectives governing the operation of various units and positions, scope of duties, powers, and responsibilities assigned to specific roles, as well as the relationships between different organizational units;
– Final Provisions: Date of preparation and entry into force of the regulations, method of informing organizational members about the document.
Summary
Organizational regulations serve as an excellent management tool that enhances the operational efficiency of a company. As part of our law firm’s services, we prepare regulations tailored to the specific needs of enterprises from all sectors.
If you are interested in implementing organizational regulations in your company, feel free to contact us.
